Editorial Policy

As part of our editorial policy, authors are advised to strictly incorporate the following guidelines in the final camera-ready copy (CRC) of their paper for publication in conference proceedings.

1. CRC Template, Length and Submission Files

1.1 Paper Length Requirements

Papers should be at least 10 pages in length following the Springer template. Short papers less than 10 pages will not be considered for publication. Lengthy articles beyond 12 pages will incur extra page charges.

1.2 Template and Formatting

Use uniform style for headings and subheadings as per the Springer template. Do not use IEEE Template or double-column format for preparation of camera-ready copy (CRC).

1.3 Clean Source Files

There should not be any hidden text or unwanted special characters in the source file (CRC). Ensure clean, properly formatted documents free of formatting artifacts.

1.4 Author Information

All author names, affiliations, and email addresses must be specified. Important requirements:

• Do not mention designations or titles
• Affiliation should clearly mention the name of the institute/organization/university
• Include city (state if applicable) and country
• The corresponding author’s name and email address should be marked with ‘*’

1.5 Author Biography and Photos

No biography or photos of authors should be included at the end of the paper.

1.6 Consistency Across Versions

There must be no deviation in title, sequence of authors, author names, affiliations, email addresses, etc. between PDF and DOC versions or LaTeX source files of the CRC.

1.7 LaTeX Submission Requirements

If using the LaTeX template, the LaTeX source folder submitted in .zip format should comprise all files including figures, tables, and text files necessary for compilation.

1.8 Final CRC Usage

The final CRC version will be used for preparation of the conference schedule, certificates, souvenir, and will be sent to Springer for publication in the proceedings book. Do not upload this final CRC version on the conference paper submission portal.

2. Ethical Issues: Similarity and Machine-Generated Content

2.1 Originality Requirement

The work must be original (not machine-generated) and should not have been submitted or published in any other conference proceedings, book chapter, or journal.

2.2 Authors’ Own Work

The submitted work must be solely from the authors’ own work and not from the work of others (unless explicit permission has been granted). This includes text, figures, and tables. Furthermore, reuse of any part of a published figure or table requires copyright permission from the publishers that hold the rights. All republished figures and tables should explicitly indicate the original source.

2.3 Non-Benchmark Images/Data Declaration

If authors are using any non-benchmark images/data and are unable to cite the source of these, authors are strictly advised to mention the following as DECLARATION before the Reference section:

“We have taken permission from competent authorities to use the images/data as given in the paper. In case of any dispute in the future, we shall be wholly responsible.”

2.4 Similarity Index Requirements

The content similarity matching must be within 20%. Single source matching should not exceed 4%.

3. English Language Usage and Overall Readability

3.1 Language Quality Check

The paper must be checked carefully for English language usage, grammar, and spellings. Poor language quality may result in rejection or delays in publication.

3.2 Sentence Structure and Readability

Sentence structures should be proper. Poor readability, misconnected sentences or paragraphs, or content identified as machine-generated can result in the paper being dropped from proceedings at the production stage.

4. Title, Abstract and Keywords

4.1 Originality Verification

Run a quick Google check of the title and/or abstract to verify if the paper has already been published with the same title/author(s) or by different authors elsewhere.

4.2 Title Requirements

The title of the paper should not be too short or resemble that of an undergraduate or postgraduate project/dissertation work. It should be descriptive and professional.

4.3 Abstract Quality

The abstract should not contain irrelevant and non-connected words and phrases. There should be no sub-headings in the abstract. It should provide a clear, concise summary of the work.

4.4 Keywords

Three to five keywords should be listed after the abstract.

5. Figures, Tables and Equations

5.1 Figure Quality Requirements

Figures given in papers should be 800 DPI resolution to maintain picture clarity. Any text included in figures should be clearly visible and readable.

5.2 Table Format

Tables should be editable and not in picture format. Use proper table formatting tools provided by the word processor.

5.3 Mathematical Equations

Mathematical equations must be prepared as MathType editable equations. Equations given as text, picture/image, or inserted using table tools will not be accepted at the production stage.

5.4 Numbering and Citations

All figures, equations, and tables must be numbered properly and should be duly cited within the body of the paper text.

5.5 Captions

All figures and tables should have proper and self-explanatory captions.

6. References and Appropriate Citations

6.1 Complete Reference Details

All listed references (in the References section) must be complete in terms of details such as:

• Year of publication
• Volume number
• Issue number
• Page numbers
• Name of conference/journal/book
• Publisher information (where applicable)

6.2 Genuine References

All listed references should be genuinely existing sources, available online, and not machine-generated, fake, or irrelevant with respect to the main theme of the paper.

6.3 Citation Ethics

Avoid usage of excessive self-citations or non-genuine multiple citations of a particular author or publisher in the references section.

6.4 In-Text Citations

All listed references must be duly cited in the body of the text. Citations should be given close to the information within sentences or at the end of the sentence, not after several sentences or near the end of the paragraph.

6.5 Quotations

Even when citations are given, exact copying of a whole sentence (if any) should be indicated by quotation marks.

6.6 Proper Attribution

Information from published articles must always be cited explicitly. Proper citation gives credit to the work that is originally published.

Important Disclaimer

Editorial Review Process

All papers undergo a rigorous review process to ensure quality and adherence to these guidelines. Authors are responsible for ensuring their submissions meet all requirements before final submission.

Contact for Editorial Queries

For questions regarding editorial guidelines, formatting requirements, or submission procedures, please contact us at info@ircinfosparks.com.